Kivari Digital is committed to respecting your privacy and recognize your need for appropriate protection and management of any personally identifiable information (“Personal Data”) you share with us. We have established this Privacy Policy so that you can understand the care with which we intend to treat your Personal Data where Kivari Digital is the data controller or where we refer to the applicability of this Policy.


Personal Data means any information that may be used to identify an individual, including, but not limited to, a first and last name, postal address and an email address or other contact information.


Kivari Digital’s Personal Data handling and protection practices are fully compliant with EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and other privacy and compliance related laws of EU and Finland. These principles and rules apply regardless of whether Personal Data is stored electronically, on paper or on other materials.


How and why will we use your Personal Data?

Kivari Digital needs to gather and use certain Personal Data as part of running it’s business, fulfill it’s legal obligations and most importantly serve you as a customer or partner. Data will be collected only for lawful purposes and not further processed in a manner that is incompatible with those purposes.


What data do we collect?


We collect Personal Data including contact information (such as name, email address, and phone number). In addition, we collect your work role, responsibilities and technologies related information to be able to provide relevant content and services related to your work role.


How do we collect Personal Data?


We collect Personal Data when you contact us with questions, comments, requests for information or preparation of agreement or purchase. We may also use several other publicly available online sources to collect Personal Data.


Purpose of processing


Lawful purpose of handling your Personal Data is always based on some or several of the following:

a)       Letter of Intent, Statement of Work, NDA or other equivalent agreement

b)      Your specific consent either in verbal or written form

c)       Legitimate interests

The legitimate interest is based on the right to conduct a business and related activities such as sales and direct marketing. Kivari Digital operates only in Business to Business (B2B) context and does not store or process any consumer data.


How do we store your Personal Data?

Only the minimum required Personal Data in relation to the purpose will be stored and processed. Data will not be held for any longer than necessary. Data may be stored for longer periods solely for archiving purposes to fulfill Kivari Digital’s legal and regulatory compliance obligations.


All Personal Data is stored safely and not disclosed to any third party unless it being required to fulfill the intended purpose, our service promise, or legal obligations. We may transfer some parts of the collected information to our partners and affiliates who play an important role in our operations: they help us market, sell and support the products and services that Kivari Digital is providing.


All recipient agencies of Personal Data have to be GDPR compliant and apply the same security principles when storing and processing Personal Data. We take applicable steps to ensure that our service providers, partners, and affiliates are required to protect your Personal Data on our behalf.




We may use the Personal Data you provide to periodically inform you about products, services, events, trainings or business opportunities that we consider might be interesting to you based on your work role, the information you have provided earlier, or on the event you have registered or participated earlier.


If we choose to send such information, you will have the ability to opt out of receiving them. You have the right at any time to stop us from contacting you for marketing purposes.



What are your data protection rights?


Kivari Digital shall facilitate the exercise of data subject rights as defined by EU GDPR. The essential individual rights are summarized below.

Right to Access

You have right to know whether or not we have Personal Data concerning you. Based on request, we will provide a copy of such data.

Right to Rectification

You have the right to request the correction of any inaccurate Personal Data concerning you.

Right to be Forgotten (erasure)

You have right to request the removal of your Personal Data if the data is no longer relevant to original purpose and not required to be maintained by regulatory requirements. Data will be erased without undue delay if the request is valid and not violating legal and regulatory obligations of Kivari Digital.

NOTE: The erasure of data will not guarantee that your data will not be collected, held and processed again from some other source as we have no data to prevent that happening.

Right to Object
You have the right to object at any time to processing of Personal Data concerning you. We shall no longer process your Personal Data unless there are compelling legitimate grounds for the processing.

Where Personal Data are processed for direct marketing purposes, a person shall have the right to object at any time to processing of Personal Data concerning him or her for such marketing.

Where the person objects to processing for direct marketing purposes, the Personal Data shall no longer be processed for such purposes. Anyway, in such case, we need to continue to maintain minimum Personal Data required to fulfill this request by you.


How Do We Use Cookies?

Kivari Digital does not use cookies or other similar technologies for any other purpose than to operate and improve our websites and services. These purposes may include for example remembering your previously given information on feedback or order forms. We do not use cookies for advertising purposes.

Our websites and web applications, for example forms, may include third-party elements out of our control that set cookies on behalf of a third party, for example relating to website usage analytics or third-party social network.

How to manage cookies?

You can set your browser not to accept cookies at all or third-party cookies. However, in some cases, this may cause limitation to some of our website features and they don’t function fully as expected.


Changes to Privacy Policy


We keep this Privacy Policy under regular review and may change or amend this Privacy Policy at any time with or without notice. If significant changes are made in the way your Personal Data is used, we will post a prominent announcement on our site notifying you of the change.


Controller and contact of your Personal Data


Kivari Digital



If you have any questions about Kivari Digital Privacy Policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us by email at: +358 40 484 5300