Introduction
Kivari Digital is committed to
respecting your privacy and recognize your need for appropriate protection and
management of any personally identifiable information (“Personal Data”) you
share with us. We have established this Privacy Policy so that you can
understand the care with which we intend to treat your Personal Data where Kivari
Digital is the data controller or where we refer to the applicability of this
Policy.
Personal Data means any
information that may be used to identify an individual, including, but not
limited to, a first and last name, postal address and an email address or other
contact information.
Kivari Digital’s Personal Data
handling and protection practices are fully compliant with EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and
other privacy and compliance related laws of EU and Finland. These principles
and rules apply regardless of whether Personal Data is stored electronically,
on paper or on other materials.
How and why will we use your Personal
Data?
Kivari Digital needs to gather
and use certain Personal Data as part of running it’s
business, fulfill
it’s legal obligations and most importantly serve you
as a customer or partner. Data will be collected only for lawful purposes and
not further processed in a manner that is incompatible with those purposes.
What data do we collect?
We collect Personal Data
including contact information (such as name, email address, and phone number).
In addition, we collect your work role, responsibilities and technologies
related information to be able to provide relevant content and services related
to your work role.
How do we collect Personal Data?
We collect Personal Data when you
contact us with questions, comments, requests for information or preparation of
agreement or purchase. We may also use several other publicly available online
sources to collect Personal Data.
Purpose of processing
Lawful purpose of handling your Personal
Data is always based on some or several of the following:
a)
Letter of
Intent, Statement of Work, NDA or other equivalent
agreement
b)
Your specific
consent either in verbal or written form
c)
Legitimate
interests
The legitimate interest is based
on the right to conduct a business and related activities such as sales and
direct marketing. Kivari Digital operates only
in Business to Business (B2B) context and does not store or process any
consumer data.
How do we store your Personal Data?
Only the minimum required Personal
Data in relation to the purpose will be stored and processed. Data will not be
held for any longer than necessary. Data may be stored for longer periods
solely for archiving purposes to fulfill Kivari Digital’s legal and regulatory
compliance obligations.
All Personal Data is stored
safely and not disclosed to any third party unless it being required to fulfill
the intended purpose, our service promise, or legal obligations. We may
transfer some parts of the collected information to our partners and affiliates
who play an important role in our operations: they help us market, sell and
support the products and services that Kivari Digital is providing.
All recipient agencies of Personal
Data have to be GDPR compliant and apply the same
security principles when storing and processing Personal Data. We take
applicable steps to ensure that our service providers, partners, and affiliates
are required to protect your Personal Data on our behalf.
Marketing
We may use the Personal Data you
provide to periodically inform you about products, services, events, trainings or
business opportunities that we consider might be interesting to you based on
your work role, the information you have
provided earlier, or on the event you have registered or participated earlier.
If we choose to
send such information, you will have the ability to opt out of receiving them.
You have the right at any time to stop us from contacting you for marketing
purposes.
What are your
data protection rights?
Kivari Digital shall facilitate
the exercise of data subject rights as defined by EU GDPR. The essential
individual rights are summarized below.
Right to Access
You have right to know whether or not
we have Personal Data concerning you. Based on request, we will provide a copy
of such data.
Right to Rectification
You have the right to request the
correction of any inaccurate Personal Data concerning you.
Right to be Forgotten (erasure)
You have right to request the
removal of your Personal Data if the data is no longer relevant to original
purpose and not required to be maintained by regulatory requirements. Data will
be erased without undue delay if the request is valid and not violating legal
and regulatory obligations of Kivari Digital.
NOTE: The erasure of data will
not guarantee that your data will not be collected, held
and processed again from some other source as we have no data to prevent that
happening.
Right to Object
You have the
right to object at any time to processing of Personal Data concerning you. We shall
no longer process your Personal Data unless there are compelling legitimate grounds
for the processing.
Where Personal
Data are processed for direct marketing purposes, a person shall have the right
to object at any time to processing of Personal Data concerning him or her for
such marketing.
Where the person
objects to processing for direct marketing purposes, the Personal Data shall no
longer be processed for such purposes. Anyway, in such case, we need to
continue to maintain minimum Personal Data required to fulfill this request by you.
How Do We Use Cookies?
Kivari Digital does
not use cookies or other similar technologies for any other purpose than to
operate and improve our websites and services.
These purposes may include for example remembering your previously given
information on feedback or order forms. We do not use cookies for advertising
purposes.
Our websites and web applications, for example forms, may
include third-party elements out of our control that set cookies on behalf of a
third party, for example relating to website usage analytics or third-party
social network.
How to manage cookies?
You can set your browser not to accept cookies at all or third-party
cookies. However, in some cases, this may cause limitation to some of our
website features and they don’t function fully as
expected.
Changes to Privacy Policy
We keep this Privacy Policy under
regular review and may change or amend this Privacy Policy at any time with or
without notice. If significant changes are made in the way your Personal Data
is used, we will post a prominent announcement on our site notifying you of the
change.
Controller and contact of your Personal
Data
Kivari Digital
info@kivaridigital.com
If you have any questions about Kivari
Digital Privacy Policy, the data we hold on you, or you would like to exercise
one of your data protection rights, please do not hesitate to contact us by
email at:
info@kivaridigital.com
info@kivaridigital.com +358 40 484 5300